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Utilize Data Capture to Minimize Cost and Errors

Submitted by Webmaster on Mon, 07/26/2010 - 22:44
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Keying in data off of business forms is often a very monotonous and time-consuming process. Plus, the more the processes are rushed, the more errors are made.iStock_000004115693Medium

Fortunately, you can utilize your multifunction systems to automatically enter routine data. Data Capture software has the ability to read data from scanned documents and translate it into your business applications. It can also index the scanned documents for easy retrieval later on.

Data Capture software uses Optical Character Recognition (OCR) technology to translate scanned text into editable text. When the document is scanned using a multifunction system, it is routed to a folder where it is processed. continue reading...

Utilize Print Management Software for Easy Reporting

Submitted by Webmaster on Wed, 07/21/2010 - 21:03
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Businessteam at a meeting In today’s work environment, expenses rarely go unchecked. It is very common for a department of a company to be required to create monthly or quarterly expense reports. However, tracking printing costs can be quite the task. Therefore, many companies simply lump the expense in with other various office costs such as supplies or furniture. Although this may seem like the easiest way to complete expense reports, it may also be the most expensive.

Print management software is an easy way to control, monitor and report the printing done by your company. Not only will your monthly reports be made simple, but you will become more aware of where your budget is spent. You will also be able to use access controls to limit printing to certain departments and set up defaults to save ink and paper. continue reading...

New Xerox Color 800/1000 Presses Attract Industry Attention: Image Quality and Speed Driving Install

Submitted by Webmaster on Tue, 07/20/2010 - 20:55
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ROCHESTER, N.Y., July 20, 2010 – Xerox Corporation’s (NYSE: XRX) new Color 800/1000 Presses have made a great first impression as printers around the world install the devices to produce vivid images on a wide range of paper stocks.
The systems, printing 80 and 100 pages per minute respectively, are ideal for print service providers looking to expand their digital businesses to produce sophisticated, full-color applications including sales collateral and direct-marketing pieces.
“This is the first time that the ability to add a special effect, such as this clear coating, has been made available through a fifth imaging station in a Xerox production color product,” said Jim Hamilton, group director, InfoTrends’ Production Hardware Consulting Services. “I am sure customers will be able to use it to great advantage as they create and sell value-added content that goes beyond the four process colors.”

Recent installations of the Xerox Color 800/1000 Presses include:  continue reading...

  • James River Press, together with Mailing Services Inc., will use the Xerox Color 800 Press to offer high-end variable-data print jobs to a broad spectrum of clients and prospects. The two companies, located in Richmond, Va., are producing a 5,000 piece three-part mailer with seven different versions and personalized imaging on both sides.
    “All of this will be done in one pass on the Xerox Color 800,” said Easley Johnson, vice president, Sales and Marketing, James River Press. “There will be tremendous savings in time and costs running a job like this on the 800 versus offset.”
  • The official printer of the Denver Broncos, Publication Printers, purchased the Xerox Color 1000 Press to broaden its digital printing capabilities. The full-service print company will use the press and its clear dry ink feature to enhance short-run color applications, variable-data print jobs and proofing web press applications.

Reduce Legal Risk With a Document Management System

Submitted by Webmaster on Mon, 07/19/2010 - 20:56
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New Federal eDiscovery laws require organizations to present not only paper, but also digital files in the discovery phase of a lawsuit. If you cannot provide all the information related to a case, your company is at risk of losing the lawsuit or having to settle out of court. For this reason, it is very important for every business to develop an information management strategy that integrates both paper documents and digital files.iStock_000003243681Small

One of the easiest ways to manage your company’s information is with an Electronic Document Management System (EDMS). This technology provides a repository for paper and digital information that is secure and searchable. Not only will this keep you up to day with eDiscovery standards, it can also streamline your business processes.

The Challenge Managing Information

Today’s businesses transmit information in multiple formats. The biggest problem related to eDiscovery is that the documents required are not all centrally managed. While some computer files are on servers, many are scattered across individual desktops and laptops while paper files reside in filing cabinets and desk drawers. Furthermore, you email server can contain important emails. continue reading...

Ignite Productivity Through Managed Print Services

Submitted by Webmaster on Mon, 07/19/2010 - 20:54
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In the office, it seems we are always in a hurry. For this reason, very rarely does anyone take the time to fix a printer. Instead, they are forced to find a different device so they can complete their task in a time-efficient manner.

iStock_000000080171Medium Furthermore, IT departments rarely have the time or resources to fix mechanical issues in office devices. But still, they are forced to take control of the issue and organize some sort of fix, whether it is an easy paper jam or having to schedule a repair from a local company.

Often this type of situation is multiplied many times a week or even in a single day. It is not wonder why an unmanaged print environment can be a drain on the productivity of your office. Luckily, there is a better way. Managed Print Services Programs continually monitor your printer fleet and deliver valuable productivity benefits to your business.

Proactive Service: Managed Print Service means there will be someone monitoring your printer fleet for you. If a printer is out of service, it can often be fixed before it becomes an issue for your business’ productivity. continue reading...